1. Introduction

At Daily Pulse, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your data when you use our website (https://www.dailypulse.ai) and our AI-powered remote team management platform.

This Privacy Policy describes how Daily Pulse collects, uses, and discloses your information. It also explains your choices surrounding how we use your personal information, including how you can object to certain uses of the information and how you can access and update certain information.

This policy is effective as of 2024-08-01.

Last updated: 2024-08-01.

This Privacy Policy was generated with the assistance of AI technology. We believe in fair use and are open to improvements. Our intent is to enhance the productivity of humankind. If you have suggestions on how we can improve this policy, please let us know.

2. Information We Collect

We collect information when you provide it to us, when you use our Website or Services, and when other sources provide it to us, as further described below.

A. Information You Provide to Us

• Account Creation: When you create an account or otherwise use the Services, we collect information such as your name, email address, password, role within your team or enterprise, and an optional profile photo.
• Your Communications with Us: We collect information such as email address, phone number, or mailing address when you request information about our Services, register for our newsletter, request customer or technical support, or otherwise communicate with us.
• Payment Information: When you purchase a subscription to the Services, you will need to provide payment information. We use third-party payment providers to process payments on the Services.
• Daily Check-ins and Task Updates: We collect the information you provide in your daily check-ins, including mood, task updates, impediments, and any other information you choose to share.
• Time Sheet Data: We collect the time sheet information you input into our system.

B. Information Collected Automatically

When you visit our website or use our platform, we automatically collect certain information about your device and usage, including:

• IP address and geolocation data
• Browser type and version
• Operating system
• Pages visited and time spent on each page
• Referral source and exit pages
• Date and time of access
• Device information (type, screen size, etc.)

We use cookies and similar tracking technologies to enhance your experience on our website and platform. For more details, please see our Cookie Policy [Insert link to Cookie Policy].

C. Information from Other Sources

We may obtain information about you from other sources, including through third-party services and organizations. For example, if you access our Services through a third-party application, we may collect information about you from that third-party that you have made available via your privacy settings.

3. How We Use Your Information

We use your information for a variety of business purposes, including to:

• Provide and improve our AI-powered remote team management platform
• Generate personalized AI feedback based on your daily check-ins
• Customize your experience on our website and platform
• Create team summary reports and analytics
• Communicate with you about our services, updates, and promotions
• Process payments and manage your account
• Analyze usage patterns to enhance our platform and services
• Comply with legal obligations and resolve disputes
• Protect against fraudulent or unauthorized activities
• Facilitate collaboration in workspaces
• Manage workspaces for organizations

4. Data Sharing and Disclosure

We may share your personal information with:

• Your team members and managers (limited to information necessary for team collaboration)
• Our employees and contractors who need access to provide our services
• Third-party service providers who assist us in delivering our services, including:
  • Cloud hosting providers
  • Payment processors
  • Analytics providers
• Legal authorities when required by law or to protect our rights
• Business partners in the event of a merger, acquisition, or asset sale

We want to be absolutely clear: We do not sell your personal identifiable data or business identifiable data to any third parties. Your privacy and the confidentiality of your business information are of utmost importance to us.

5. International Data Transfers

While Daily Pulse primarily operates within the United States, we may transfer your personal information to countries other than your own for processing and storage. By using our services, you consent to the transfer of information to countries outside your country of residence, which may have different data protection rules than in your country.

At this time, we do not offer specific provisions for EU data subjects under GDPR. If you are located in the EU, please be aware that your information will be transferred to the United States, which may not provide the same level of data protection as your home country.

6. Your Choices

• General: You have the right to object to or opt out of certain uses of your information. Where you have consented to the processing of your information, you may withdraw that consent at any time.
• Email Communications: You can opt out of receiving promotional emails from us by using the unsubscribe link in the email.
• Cookies: You may stop or restrict the placement of Technologies on your device or remove them by adjusting your preferences as your browser or device permits.

7. Your Privacy Rights

Depending on your location, you may have the right to:

• Access information about you
• Request correction of your information
• Request deletion of your information
• Request restriction of or object to processing of your information
• Request a copy of your information in a structured, commonly used, and machine-readable format

To exercise these rights, please contact us at privacy@dailypulse.ai. We will respond to your request within 30 days.

8. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law. Specifically:

• Account information: Retained for the duration of your active account, and for 30 days after account closure.
• Daily check-ins and task updates: Retained for 12 months to provide historical insights and trends.
• Usage logs: Retained for 90 days for security and performance optimization purposes.

9. Security of Your Information

We implement industry-standard security measures to protect your personal information from unauthorized access, disclosure, alteration, and destruction. These measures include:

• Encryption of data in transit and at rest
• Regular security audits and penetration testing
• Strict access controls and authentication procedures
• Continuous monitoring for potential security threats

Our infrastructure is hosted on Amazon Web Services (AWS), which provides a high level of security and compliance standards. We are also in the process of obtaining SOC 2 certification to further validate our security practices.

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

10. Third-Party Websites/Applications

The Services may contain links to other websites/applications and other websites/applications may reference or link to our Services. These third-party services are not controlled by us. We encourage our users to read the privacy policies of each website and application with which they interact.

11. Children's Information

Our Services are intended for general audiences and are not directed at children. If we become aware that we have collected data without legally valid parental consent from children under an age where such consent is required, we will take reasonable steps to delete it as soon as possible.

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal reasons. We will notify you of any material changes by posting the new policy on our website and updating the "Last updated" date at the top of this policy. We encourage you to review this policy periodically to stay informed about how we are protecting your information.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

Daily Pulse
Attn: Data Protection Officer
Email: dpo@dailypulse.ai

We take all privacy inquiries seriously and will respond promptly to any concerns.

14. Additional Information for California Residents

If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA). These rights may include:

• The right to know what personal information we collect about you and how we use and disclose it
• The right to request deletion of your personal information
• The right to opt-out of the sale of your personal information

We do not sell personal information as defined by the CCPA. However, we do use third-party cookies for analytics and advertising purposes, which may be considered a "sale" under CCPA.

To exercise your CCPA rights, please contact us using the information provided in the "Contact Us" section.